Cloud Email

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Moving your company email to the cloud may sound like a daunting task, but it’s a rapidly growing solution that suits many small businesses across the world. Prosyn will manage this project from start to finish, ensuring you never suffer any downtime.

We work exclusively with SME companies in London, migrating existing email solutions to the cloud and advising on cloud security. Hosted email is an ideal solution for many organisations, in particular, those just setting out, since it is a quick and cost effective way to get up and running without the upfront investment in a Microsoft Exchange server and licensing.

  • Emails in the cloud are accessible from any location, providing you have an internet connection.
  • Messages can be sent and received from a range of devices – your phone, tablet or laptop.
  • Cloud email eliminates some of the traditional problems of physical servers, such as hardware failure.

With business cloud services, if you experience a power cut, or server crash, you can still gain access to your messages from another device or location.

Please remember, if you are looking to migrate your emails across to a cloud solution, it is essential you have a stable and relatively fast internet service as the data will need to be backed up from your Exchange Server and then moved over to the cloud via that connection.

“Making changes to email systems can potentially be frustrating for users, but there were no disruptions and Prosyn were very accommodating, which made it painless and stress free…”

Emilie Record, Office Manager

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Case Study

Shine Communications

Cloud computing for email continuity

Communications explained: “Email is the lifeblood of our organisation, so our number one priority was to guarantee messages would always be delivered – even in the event of a complete server crash”.

Rachel Bell
Managing Director of Shine

The challenge

Shine is a leading light in the field of public relations and needs no reminder of the importance of good, reliable communications. When Shine asked its long-standing IT partner to recommend an appropriate business continuity solution to ensure it could always function in the event of a business disaster, Prosyn performed a detailed analysis of their operations. After considering all options, Shine opted to focus its attention on an email continuity solution, as well as an online backup service.

The solution

Prosyn dramatically improved the resilience of the corporate email system through the design and installation of a continuity service, which can be triggered within 4 minutes of a server crash.

The Outcome

Now, in the event of an Exchange server failure, an authorised member of staff, or the Prosyn service team can activate the alternative delivery system to ensure email messages continue to reach PCs and Blackberrys without users ever realising that a fault has occurred. A web portal which stores a 30-day history of all company emails is also being used by Shine to keep critical address data, such as next of kin contacts, which may be required in other disaster scenarios. Furthermore, critical company files are now available for download to any Web-connected PC, thanks to secure access to an automated online backup system.

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